Here Are 7 tips and tricks when you use MS Word Track Changes. Enjoy!
1. Configure your features
Even if you are the author of a document and you just changed your mind regarding the style of some paragraphs, or if you are a proofreader that is responsible with the editing, before editing, you should modify the track changes options. This will make things easier for you, and is a time saver. Here, you can modify your name, the initials, the mailing address or other visual appearance settings.
2. Always have a backup
Of course, the thought of accepting or rejecting changes in the edited document is tempting, but at the same time, you should be aware that ‘track changes’ will erase the document’s editing history or comments. Always remember to keep a copy of the original document, so that you will be able to track all the editor’s changes. Before starting to accept or reject comments and edits, we recommend that you backup your document.
3. Disable it when needed
You don’t have to use this feature over and over again – remember that not every single edit needs to be recorded. Because you don’t want to make things harder than they already are, for the little changes like moving a paragraph upper or downwards, or changing a tiny punctuation detail, we recommend disabling the feature by double-clicking the TRK button from the Status Bar. After you’ll finish making your edits, you can turn it on again by following the same procedure.
4. Remain focused
In the web and print layout, MS Word displays comments in balloon placeholders. This feature can be distracting sometimes so you can simply turn them off. To turn of this feature, you can simply go to the Options menu, click Track Changes and then hit the never button on the “Use Balloons Print and Web Layout” section and click OK.
5. Use comments wisely
If you are an editor and you think that you can change some things here and there, but first you’ll need the permission of the author, you can use the “comments” option. There, you can write any change that you might consider beneficial so that the actual author could review it. Keep in mind that you shouldn’t use comments to modify small details. Doing this will force the author to retype the suggested change, which is time consuming.
6. Never use highlights
Some editors use highlights for their changes. If you have the Track Changes feature on, highlighting will generate more work for the author, because she has to remove them manually or using the “find” option. Moreover, highlights are sometimes missed in production copies.
7. The last, but not the least… check, check, check!
Even if it might sound a little bit redundant, you should always check your edits before handing over the final document. If you are using the “Track Changes” feature, all you have to do is review all the previous points that we told you about. If not, well… you should be using the “Track changes” tool. It’s a really useful feature that will save you time.
How To Use Track Changes in MS Word Documents
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